Finding the right closing phrase in professional emails or letters is more than just etiquette — it’s a way to express warmth, respect, and sincerity. Using alternatives to “Warmest Regards” can make your messages feel personal, thoughtful, and memorable, helping you connect better with colleagues, clients, and partners.
Below is a curated list of 30 professional alternatives with examples, best use scenarios, and insights into tone and effectiveness.
What Does “Warmest Regards” Mean?
“Warmest Regards” is a professional email closing that conveys politeness, friendliness, and genuine care. It’s warmer than “Regards” but more formal than casual closings like “Cheers.” Using alternatives allows you to adapt tone and context to match your relationship with the recipient.
When to Use “Warmest Regards”?
You might use this phrase when:
- Ending emails to colleagues, clients, or partners with a friendly yet professional tone
- Acknowledging effort, assistance, or collaboration
- Wanting to leave a positive, thoughtful impression
It’s suitable when you want your professional tone to feel human and empathetic.
Is It Professional/Polite to Say “Warmest Regards”?
Yes, it’s both professional and polite.
It conveys friendliness without being informal, making it ideal for most professional correspondence, especially in corporate, academic, or client-facing contexts.
Pros or Cons of Saying “Warmest Regards”
Pros:
- Polite and professional
- Shows thoughtfulness and warmth
- Widely accepted in business communication
Cons:
- Can feel too familiar for very formal or hierarchical emails
- Overuse may reduce impact or uniqueness
1. Best Regards
Meaning: A polite, professional, and neutral closing.
Explanation: This is a classic alternative that balances professionalism with courtesy. It works in almost all formal emails and letters.
Examples:
- “Best Regards,
John” - “Thank you for your support. Best Regards,
Emily” - “Looking forward to our meeting. Best Regards,
Michael”
Best Use: General professional emails, client communication
Worst Use: Very casual or friendly notes
Why It Works: Widely recognized, formal yet warm
Tone: Professional, neutral
2. Kind Regards
Meaning: A warm yet formal email closing.
Explanation: Slightly warmer than “Best Regards,” it conveys friendliness and professionalism simultaneously.
Examples:
- “Thank you for your time. Kind Regards,
Sophia” - “Please review the attached report. Kind Regards,
James” - “I appreciate your assistance. Kind Regards,
Linda”
Best Use: Professional yet friendly correspondence
Worst Use: Informal, casual emails
Why It Works: Combines politeness and warmth
Tone: Warm, professional
3. With Appreciation
Meaning: A closing that expresses gratitude and respect.
Explanation: Perfect when you want to acknowledge effort or kindness in your communication.
Examples:
- “Thank you for your guidance. With Appreciation,
Rachel” - “I value your collaboration. With Appreciation,
David” - “Thanks for your time and effort. With Appreciation,
Alicia”
Best Use: Thanking colleagues, mentors, or clients
Worst Use: Routine or neutral communication
Why It Works: Adds a personal, empathetic touch
Tone: Grateful, warm
4. With Respect
Meaning: Professional and courteous, conveying esteem and formality.
Explanation: Ideal for formal, hierarchical, or international communication where respect is emphasized.
Examples:
- “I look forward to your guidance. With Respect,
Martin” - “Your feedback is appreciated. With Respect,
Elena” - “Thank you for considering my request. With Respect,
Carlos”
Best Use: Formal business, legal, or academic emails
Worst Use: Casual correspondence
Why It Works: Shows politeness and professionalism
Tone: Formal, respectful
5. Yours Truly
Meaning: A traditional, sincere closing for letters or emails.
Explanation: Suggests honesty, reliability, and sincerity. Commonly used in formal correspondence.
Examples:
- “Thank you for your assistance. Yours Truly,
Anna” - “Looking forward to our collaboration. Yours Truly,
Victor” - “I appreciate your time. Yours Truly,
Claire”
Best Use: Letters, formal emails
Worst Use: Casual workplace emails
Why It Works: Conveys trustworthiness and sincerity
Tone: Sincere, formal
6. With Gratitude
Meaning: A warm closing expressing thankfulness.
Explanation: Perfect for emails where you want to acknowledge help, guidance, or support.
Examples:
- “Thanks for your help. With Gratitude,
Monica” - “I appreciate your prompt response. With Gratitude,
James” - “Your advice was invaluable. With Gratitude,
Samantha”
Best Use: Thank-you emails, mentor correspondence
Worst Use: Neutral business updates
Why It Works: Adds personal warmth and appreciation
Tone: Friendly, professional
7. Sincerely
Meaning: Standard professional closing conveying honesty and professionalism.
Explanation: Universally recognized and suitable for most formal email and letter contexts.
Examples:
- “I look forward to your reply. Sincerely,
John” - “Please find the report attached. Sincerely,
Emma” - “Thank you for your consideration. Sincerely,
Oliver”
Best Use: Formal correspondence, HR or client emails
Worst Use: Very casual emails
Why It Works: Universally accepted, formal yet polite
Tone: Professional, neutral
8. Respectfully
Meaning: A formal closing that conveys esteem and politeness.
Explanation: Commonly used in professional or hierarchical communication. Shows deference and thoughtfulness.
Examples:
- “Thank you for your time and guidance. Respectfully,
Harold” - “I appreciate your consideration. Respectfully,
Maya” - “Looking forward to your feedback. Respectfully,
Thomas”
Best Use: Formal business emails, government or academic communication
Worst Use: Casual workplace emails
Why It Works: Communicates politeness and professionalism clearly
Tone: Formal, respectful
9. With Kindness
Meaning: Conveys warmth, thoughtfulness, and care.
Explanation: Slightly warmer than “Kind Regards,” perfect for emails requiring gentle professionalism.
Examples:
- “Thank you for your support. With Kindness,
Eliza” - “I appreciate your understanding. With Kindness,
Lucas” - “Looking forward to collaborating. With Kindness,
Nina”
Best Use: Team collaboration, mentoring, supportive emails
Worst Use: Strictly formal contracts
Why It Works: Adds warmth while staying professional
Tone: Empathetic, friendly
10. Cordially
Meaning: A professional yet friendly closing, showing polite warmth.
Explanation: Good for networking or formal introductions, slightly more personable than “Sincerely.”
Examples:
- “It was a pleasure meeting you. Cordially,
Felix” - “Thank you for your attention to this matter. Cordially,
Ava” - “Looking forward to your response. Cordially,
Henry”
Best Use: Networking emails, semi-formal introductions
Worst Use: Casual, informal notes
Why It Works: Balances friendliness and professionalism
Tone: Professional, polite
11. All the Best
Meaning: Friendly and professional, wishing the recipient well.
Explanation: Slightly less formal, suitable for colleagues and long-term professional relationships.
Examples:
- “Good luck with the presentation. All the Best,
Sophie” - “Looking forward to collaborating. All the Best,
Ethan” - “Thank you for your support. All the Best,
Grace”
Best Use: Colleague emails, friendly professional messages
Worst Use: Very formal legal or HR emails
Why It Works: Friendly and positive, maintains professionalism
Tone: Warm, conversational
12. Warm Regards
Meaning: Polite and professional, slightly less formal than “Warmest Regards.”
Explanation: Communicates friendliness with professionalism. Good for colleagues or clients you know moderately well.
Examples:
- “Thanks for your prompt reply. Warm Regards,
Nora” - “I appreciate your help. Warm Regards,
Derek” - “Looking forward to our next meeting. Warm Regards,
Isabella”
Best Use: Professional emails with moderate familiarity
Worst Use: Formal legal correspondence
Why It Works: Conveys genuine care and professionalism
Tone: Friendly, professional
13. With Esteem
Meaning: Shows high respect and professionalism.
Explanation: Best for formal communication where you want to acknowledge status, authority, or value.
Examples:
- “I value your feedback. With Esteem,
Margaret” - “Thank you for your consideration. With Esteem,
David” - “Looking forward to your guidance. With Esteem,
Clara”
Best Use: Formal letters, hierarchy-sensitive communication
Worst Use: Casual emails or messages
Why It Works: Adds respect and formality
Tone: Formal, polite
14. Truly Yours
Meaning: Sincere, professional, and heartfelt closing.
Explanation: Suggests honesty and commitment; works well in formal correspondence.
Examples:
- “Thank you for your attention. Truly Yours,
Olivia” - “I appreciate your guidance. Truly Yours,
Benjamin” - “Looking forward to collaborating. Truly Yours,
Rachel”
Best Use: Letters, formal emails
Worst Use: Casual notes
Why It Works: Conveys sincerity and trustworthiness
Tone: Formal, warm
15. In Appreciation
Meaning: Closing that conveys gratitude and acknowledgment.
Explanation: Slightly more formal than “With Appreciation,” suitable for professional thank-you notes.
Examples:
- “Thank you for your support. In Appreciation,
Liam” - “Your effort is valued. In Appreciation,
Ella” - “I am grateful for your time. In Appreciation,
Ryan”
Best Use: Thank-you emails, mentorship or guidance notes
Worst Use: Routine updates
Why It Works: Highlights gratitude professionally
Tone: Warm, professional
16. Yours Respectfully
Meaning: Formal closing emphasizing deference and politeness.
Explanation: Similar to “Respectfully,” good for hierarchical or formal correspondence.
Examples:
- “I await your guidance. Yours Respectfully,
Sophia” - “Thank you for considering my request. Yours Respectfully,
Alexander” - “I appreciate your time. Yours Respectfully,
Lila”
Best Use: Formal requests, hierarchical communication
Worst Use: Casual emails
Why It Works: Signals professional courtesy and respect
Tone: Formal, polite
17. Yours Faithfully
Meaning: Traditional British formal closing.
Explanation: Used when the recipient is unknown or very formal, often in letters starting with “Dear Sir/Madam.”
Examples:
- “Please consider my application. Yours Faithfully,
Thomas” - “I look forward to your response. Yours Faithfully,
Emma” - “Thank you for your attention. Yours Faithfully,
George”
Best Use: Formal letters, unknown recipients
Worst Use: Familiar colleagues or casual emails
Why It Works: Conveys formal respect and tradition
Tone: Highly formal, polite
18. With Warm Wishes
Meaning: Professional yet friendly, expressing goodwill.
Explanation: Slightly more personal than “Warm Regards,” perfect for client or colleague emails with a positive tone.
Examples:
- “Wishing you success in the project. With Warm Wishes,
Julia” - “Enjoy your upcoming trip. With Warm Wishes,
Ethan” - “Thank you for your support. With Warm Wishes,
Clara”
Best Use: Positive, encouraging emails
Worst Use: Strictly formal legal emails
Why It Works: Adds personal warmth professionally
Tone: Friendly, professional
19. Yours Cordially
Meaning: Friendly, polite, and professional closing.
Explanation: Similar to “Cordially,” emphasizes polite friendliness in professional correspondence.
Examples:
- “Looking forward to our meeting. Yours Cordially,
Daniel” - “Thank you for your input. Yours Cordially,
Grace” - “I appreciate your support. Yours Cordially,
Lucas”
Best Use: Semi-formal professional emails
Worst Use: Casual or informal notes
Why It Works: Balances friendliness and professional etiquette
Tone: Professional, polite
20. Many Thanks
Meaning: Professional gratitude in a concise closing.
Explanation: Slightly informal but widely acceptable for professional communication to express appreciation.
Examples:
- “Thanks for your guidance. Many Thanks,
Olivia” - “I appreciate your feedback. Many Thanks,
Henry” - “Thank you for your time. Many Thanks,
Ava”
Best Use: Emails requiring appreciation without over-formality
Worst Use: Very formal legal or academic emails
Why It Works: Conveys gratitude efficiently
Tone: Friendly, warm
21. Appreciatively
Meaning: A professional closing that shows gratitude and recognition.
Explanation: Perfect for emails where you want to acknowledge someone’s effort or support. Slightly more formal than casual “Thanks.”
Examples:
- “Thank you for your assistance. Appreciatively,
Rachel” - “I value your guidance on this matter. Appreciatively,
Liam” - “Your prompt response is much appreciated. Appreciatively,
Samantha”
Best Use: Professional thank-you emails, mentorship communication
Worst Use: Routine emails without gratitude
Why It Works: Expresses recognition and thoughtfulness professionally
Tone: Grateful, professional
22. With Best Wishes
Meaning: Friendly and professional closing, expressing goodwill.
Explanation: Perfect for colleagues or clients, especially when wishing success or positivity.
Examples:
- “Good luck with the project. With Best Wishes,
Emma” - “Looking forward to our collaboration. With Best Wishes,
James” - “Enjoy your upcoming trip. With Best Wishes,
Clara”
Best Use: Positive emails, friendly professional correspondence
Worst Use: Strictly formal legal letters
Why It Works: Adds warmth and optimism professionally
Tone: Friendly, encouraging
23. Respectfully Yours
Meaning: Highly formal, conveys politeness and esteem.
Explanation: Ideal for formal emails or letters where professional respect is critical, such as addressing senior officials or formal inquiries.
Examples:
- “Thank you for your time and consideration. Respectfully Yours,
Jonathan” - “I look forward to your guidance. Respectfully Yours,
Sophia” - “Your input is greatly appreciated. Respectfully Yours,
Henry”
Best Use: Hierarchical or formal professional correspondence
Worst Use: Casual or familiar emails
Why It Works: Signals high professionalism and courtesy
Tone: Formal, respectful
24. Yours in Appreciation
Meaning: Conveys gratitude professionally.
Explanation: Ideal when ending emails acknowledging effort, contribution, or support.
Examples:
- “Thank you for your collaboration. Yours in Appreciation,
Olivia” - “I appreciate your time and effort. Yours in Appreciation,
Daniel” - “Your help has been invaluable. Yours in Appreciation,
Sophia”
Best Use: Professional gratitude emails
Worst Use: Casual, routine communication
Why It Works: Shows thoughtful recognition with professionalism
Tone: Grateful, formal
25. Warmly
Meaning: Friendly and polite, slightly informal professional closing.
Explanation: Great for colleagues or clients you know reasonably well, conveying warmth and approachability.
Examples:
- “Looking forward to working together. Warmly,
Hannah” - “Thank you for your support. Warmly,
Ethan” - “Appreciate your guidance. Warmly,
Mia”
Best Use: Team emails, client communications with moderate familiarity
Worst Use: Very formal, hierarchical correspondence
Why It Works: Adds personal warmth professionally
Tone: Friendly, approachable
26. In Gratitude
Meaning: Professional expression of thankfulness.
Explanation: Works well in emails acknowledging effort or support, slightly more formal than “Thanks.”
Examples:
- “I appreciate your help with this project. In Gratitude,
Lucas” - “Thank you for reviewing the report. In Gratitude,
Sophie” - “Your support has been invaluable. In Gratitude,
Oliver”
Best Use: Formal thank-you emails, professional appreciation
Worst Use: Casual notes
Why It Works: Conveys sincere gratitude professionally
Tone: Warm, respectful
27. Faithfully Yours
Meaning: Formal and sincere, often used in British correspondence.
Explanation: Suggests trust and professionalism, suitable for formal letters or emails to clients or institutions.
Examples:
- “I look forward to your reply. Faithfully Yours,
Isabel” - “Thank you for your time and consideration. Faithfully Yours,
Andrew” - “Your guidance is greatly appreciated. Faithfully Yours,
Charlotte”
Best Use: Formal letters, official communication
Worst Use: Casual workplace emails
Why It Works: Conveys professionalism and reliability
Tone: Formal, trustworthy
28. With Sincere Regards
Meaning: Professional closing conveying genuine respect and warmth.
Explanation: Slightly more personal than “Best Regards,” works for colleagues, clients, or partners.
Examples:
- “Thank you for your assistance. With Sincere Regards,
David” - “I appreciate your feedback. With Sincere Regards,
Emily” - “Looking forward to continued collaboration. With Sincere Regards,
Lucas”
Best Use: Client emails, colleagues, or professional mentorship
Worst Use: Highly casual emails
Why It Works: Balances professionalism with personal warmth
Tone: Warm, professional
29. With Respectful Regards
Meaning: Formal, polite, and professional email closing.
Explanation: Combines respect and cordiality, suitable for formal correspondence with senior colleagues or clients.
Examples:
- “Thank you for your guidance. With Respectful Regards,
Sophia” - “I value your input. With Respectful Regards,
Matthew” - “Looking forward to your response. With Respectful Regards,
Grace”
Best Use: Formal emails requiring respect
Worst Use: Informal team messages
Why It Works: Shows professional courtesy while maintaining warmth
Tone: Formal, respectful
30. With Every Good Wish
Meaning: Professional and friendly, expressing positive intentions and goodwill.
Explanation: Slightly warmer than “Best Wishes,” perfect for emails where you want to end on a positive, thoughtful note.
Examples:
- “Wishing you success with your new project. With Every Good Wish,
Hannah” - “Thank you for your time. With Every Good Wish,
James” - “Looking forward to future collaboration. With Every Good Wish,
Sophia”
Best Use: Positive, friendly professional correspondence
Worst Use: Strictly formal or legal emails
Why It Works: Ends emails on a warm, encouraging, and professional tone
Tone: Friendly, thoughtful
Conclusion
Choosing the right professional closing can make a significant difference in how your emails and letters are received. By using alternatives to “Warmest Regards”, you can:
- Convey warmth, respect, and professionalism
- Make your communication more personal and memorable
- Tailor your tone to clients, colleagues, or senior contacts
- Maintain a friendly, empathetic, and thoughtful impression
Using these 30 professional alternatives ensures your messages stand out while remaining polite and professional, helping you build better relationships and leave a positive impression in every correspondence.
