Finding the right words to express attention and care in professional writing can transform a simple message into one that feels thoughtful, respectful, and engaging. While “Please note” is commonly used to draw attention to important details, it can sometimes sound too formal or abrupt. Using warmer and more polished alternatives helps your message feel more personal, empathetic, and naturally professional—especially in business emails, client communication, or formal reports.
Below are 30 professional alternatives to “Please Note”, complete with meanings, best uses, examples, and tone guidance to help you communicate with clarity and warmth.
What Does “Please Note” Mean?
The phrase “Please note” is used to politely emphasize information that the reader should pay attention to. It often introduces a reminder, instruction, deadline, or key update.
Example:
Please note that the meeting has been rescheduled to Friday at 3 PM.
It’s a neutral yet firm phrase used across professional emails, documents, and announcements to ensure clarity.
When to Use “Please Note”?
You can use “Please note” when you need to:
- Highlight important updates or changes.
- Clarify policy details or instructions.
- Politely draw attention without sounding commanding.
- Maintain formal tone in correspondence.
Example:
Please note that payment is due within 10 days of receipt.
It’s ideal when clarity and precision are more important than emotional tone.
Is It Professional/Polite to Say “Please Note”?
Yes—“Please note” is both polite and professional, especially in formal or instructional writing. However, it can sometimes sound distant or overly direct if used too often.
To create a more empathetic tone, try phrases like “Just a quick reminder,” “Kindly be aware,” or “For your reference,” depending on context and relationship with the reader.
Pros or Cons of Using “Please Note”
Pros:
- Clear and direct.
- Universally understood in professional contexts.
- Works in formal communication.
Cons:
- May sound mechanical or impersonal.
- Can feel repetitive in client-facing emails.
- Lacks emotional warmth or human touch.
That’s why it’s smart to have multiple alternatives ready—each with its own tone and nuance.
1. Kindly Be Advised
Meaning: A polite and formal way to inform someone of important information.
Explanation: This phrase adds a gentle tone to professional communication.
Example:
Kindly be advised that our office will be closed on Monday due to the public holiday.
Best Use: Formal client communication or policy updates.
Worst Use: Friendly or casual internal chats—it can sound too stiff.
Why It Works: Balances authority and politeness effectively.
Tone: Respectful and professional.
2. Please Be Aware
Meaning: Encourages awareness of an upcoming or important matter.
Explanation: Softer than “please note,” and works well in both formal and semi-formal tones.
Example:
Please be aware that the new system update will begin at midnight.
Best Use: Notifications or cautionary messages.
Worst Use: When emphasizing urgency or deadlines.
Why It Works: It’s polite yet clearly directs attention.
Tone: Professional and considerate.
3. Just a Quick Reminder
Meaning: Gently brings attention to something already mentioned.
Explanation: Adds warmth and friendliness, perfect for emails.
Example:
Just a quick reminder that feedback is due by Friday.
Best Use: Internal or casual professional reminders.
Worst Use: Formal letters or legal notices.
Why It Works: It feels personal and engaging.
Tone: Warm and conversational.
4. For Your Reference
Meaning: Indicates the information is shared for future use.
Explanation: Commonly used when attaching documents or supporting details.
Example:
For your reference, I’ve attached the latest project timeline.
Best Use: When sharing supporting materials.
Worst Use: When demanding action—it’s more informational.
Why It Works: Conveys helpfulness and professionalism.
Tone: Neutral and informative.
5. As a Gentle Reminder
Meaning: Softly emphasizes a previously communicated point.
Explanation: Ideal for maintaining courtesy while prompting attention.
Example:
As a gentle reminder, please submit your expense reports by tomorrow.
Best Use: Repeated communication or polite follow-ups.
Worst Use: Urgent or disciplinary contexts.
Why It Works: Reduces pressure and keeps tone polite.
Tone: Polite and empathetic.
6. I’d Like to Bring to Your Attention
Meaning: Politely introduces an important detail or issue.
Explanation: Used in business or managerial communication to highlight significance.
Example:
I’d like to bring to your attention the changes in our refund policy.
Best Use: When emphasizing new policies or corrections.
Worst Use: When brevity is key.
Why It Works: It sounds considerate and formal.
Tone: Professional and attentive.
7. It’s Important to Mention
Meaning: Emphasizes relevance or significance.
Explanation: Softer than “please note” but still purposeful.
Example:
It’s important to mention that the timeline may change based on feedback.
Best Use: Explaining nuances or critical details.
Worst Use: Command-based communication.
Why It Works: Balances authority with empathy.
Tone: Thoughtful and informative.
8. Kindly Take Note
Meaning: A direct yet respectful request for attention.
Explanation: Common in formal international correspondence.
Example:
Kindly take note of the new meeting time at 10 AM.
Best Use: Client notices or instructions.
Worst Use: Internal quick messages—it can sound overly formal.
Why It Works: Combines courtesy with clarity.
Tone: Polite and official.
9. Please Keep in Mind
Meaning: Encourages someone to remember or consider something.
Explanation: More human-sounding than “please note.”
Example:
Please keep in mind that deadlines may shift due to holidays.
Best Use: Team or project communication.
Worst Use: Legal or formal policy writing.
Why It Works: It’s approachable and professional.
Tone: Friendly and considerate.
10. Allow Me to Emphasize
Meaning: Highlights importance in a refined and polite way.
Explanation: Suitable for presentations or senior communication.
Example:
Allow me to emphasize that all feedback should be submitted confidentially.
Best Use: Executive-level or formal reports.
Worst Use: Casual conversation.
Why It Works: Adds authority without sounding harsh.
Tone: Formal and respectful.
11. Just So You Know
Meaning: Casual way to give relevant context.
Explanation: Great for friendly and approachable communication.
Example:
Just so you know, the meeting link has been updated.
Best Use: Internal team messages.
Worst Use: Professional letters—it’s too informal.
Why It Works: Feels natural and human.
Tone: Conversational and light.
12. For Your Awareness
Meaning: Ensures someone is informed, not necessarily required to act.
Explanation: Used when sharing FYI-type details.
Example:
For your awareness, the new vendor policy goes into effect next week.
Best Use: Informational memos or notices.
Worst Use: Requests that require action.
Why It Works: Keeps tone factual and neutral.
Tone: Informative and calm.
13. To Clarify
Meaning: Introduces important information for accuracy.
Explanation: Adds professionalism while avoiding miscommunication.
Example:
To clarify, the meeting will start at 2:30 PM, not 2:00 PM.
Best Use: Corrections or explanations.
Worst Use: When highlighting something new.
Why It Works: Ensures precision and prevents confusion.
Tone: Professional and clear.
14. I’d Like to Highlight
Meaning: Draws focus to a significant point.
Explanation: Polite and proactive phrase used in business updates.
Example:
I’d like to highlight the improvements in our customer satisfaction ratings.
Best Use: Presentations, reports, or client updates.
Worst Use: Minor reminders.
Why It Works: Positive and engaging.
Tone: Confident and polished.
15. Just Bringing This to Your Attention
Meaning: Politely notifies someone about a matter.
Explanation: A neutral yet considerate tone.
Example:
Just bringing this to your attention in case it was missed earlier.
Best Use: Follow-up or clarification.
Worst Use: Demanding communication.
Why It Works: Keeps tone friendly and collaborative.
Tone: Gentle and cooperative.
16. As a Reminder
Meaning: Politely refers back to a previous communication or important point.
Explanation: Commonly used in follow-up emails to reaffirm key details without sounding pushy.
Example:
As a reminder, the performance reviews are due by the end of this week.
Best Use: Gentle follow-ups or repeat notices.
Worst Use: Introducing new information.
Why It Works: Friendly yet professional, suitable for recurring updates.
Tone: Polite and neutral.
17. To Reiterate
Meaning: Indicates the speaker is repeating something for emphasis.
Explanation: Professional and precise, ideal when clarity is key.
Example:
To reiterate, all travel reimbursements must be submitted by Monday.
Best Use: Clarifications or summary points.
Worst Use: Informal emails—it may sound overly formal.
Why It Works: Reinforces information with authority.
Tone: Confident and formal.
18. It’s Worth Mentioning
Meaning: Softly introduces an important or helpful detail.
Explanation: Suggests value and importance without being directive.
Example:
It’s worth mentioning that early registration comes with a discount.
Best Use: Adding context or optional details.
Worst Use: Strict policies or instructions.
Why It Works: Feels thoughtful and conversational.
Tone: Warm and reflective.
19. You May Want to Note
Meaning: Suggests awareness without forcing attention.
Explanation: Encourages readers to voluntarily consider something significant.
Example:
You may want to note that the deadline aligns with the public holiday schedule.
Best Use: Advisory messages or friendly reminders.
Worst Use: Direct commands or strict updates.
Why It Works: Balances respect and subtlety.
Tone: Polite and gentle.
20. For Future Reference
Meaning: Indicates information that might be needed later.
Explanation: Great for documentation or forward-looking communication.
Example:
For future reference, please save your confirmation number for any inquiries.
Best Use: Documentation, policies, and archival communication.
Worst Use: Immediate action items.
Why It Works: Adds a proactive, organized feel.
Tone: Professional and thoughtful.
21. As You May Recall
Meaning: Politely refers to a previously discussed topic.
Explanation: Creates continuity and respect for shared understanding.
Example:
As you may recall, we discussed this topic in last week’s meeting.
Best Use: Referencing prior discussions or agreements.
Worst Use: First-time announcements.
Why It Works: Shows attentiveness and connection.
Tone: Respectful and cohesive.
22. Please Keep This in Mind
Meaning: Encourages mental note-taking or awareness.
Explanation: Slightly softer and more human than “please note.”
Example:
Please keep this in mind when planning your next quarter’s goals.
Best Use: Advisory communication.
Worst Use: Short memos or strict reminders.
Why It Works: Shows consideration while emphasizing importance.
Tone: Thoughtful and mindful.
23. I’d Like to Point Out
Meaning: Draws attention to something noteworthy or relevant.
Explanation: A friendly, conversational way to highlight a fact or change.
Example:
I’d like to point out that the latest policy version includes new clauses.
Best Use: Team communication or client briefings.
Worst Use: Legal or policy documentation—it can sound too casual.
Why It Works: Encourages engagement and participation.
Tone: Cooperative and direct.
24. Please Remember
Meaning: Gentle reminder emphasizing something not to be forgotten.
Explanation: Warm and direct; implies trust and shared responsibility.
Example:
Please remember to complete your compliance training by Friday.
Best Use: Internal communication and follow-ups.
Worst Use: Strict or formal announcements.
Why It Works: Creates personal accountability without pressure.
Tone: Warm and encouraging.
25. For Your Consideration
Meaning: Suggests reflection on the provided information.
Explanation: Excellent for decision-related communication or proposals.
Example:
For your consideration, I’ve outlined three potential approaches below.
Best Use: Business proposals, client pitches, or internal suggestions.
Worst Use: Simple notifications.
Why It Works: Invites thoughtful dialogue and respect.
Tone: Polite and diplomatic.
26. Take Note That
Meaning: Direct way of ensuring the reader’s attention.
Explanation: Similar to “please note” but with slightly more assertive energy.
Example:
Take note that the registration window closes on Thursday.
Best Use: Policy updates or rule-based communication.
Worst Use: When aiming for a gentle tone.
Why It Works: Firm yet professional.
Tone: Direct and authoritative.
27. Kindly Keep in View
Meaning: Requests attention to ongoing or upcoming matters.
Explanation: A refined phrase used in formal business English.
Example:
Kindly keep in view the new project deadlines shared below.
Best Use: Corporate and executive-level writing.
Worst Use: Informal team chat.
Why It Works: Polished and respectful phrasing.
Tone: Elegant and professional.
28. It’s Essential to Note
Meaning: Highlights critical importance.
Explanation: Strengthens the urgency of a message without sounding harsh.
Example:
It’s essential to note that incomplete forms will not be processed.
Best Use: Rules, deadlines, and compliance updates.
Worst Use: Everyday reminders.
Why It Works: Communicates urgency respectfully.
Tone: Formal and serious.
29. I’d Like to Emphasize
Meaning: Politely stresses a key point for better retention.
Explanation: Perfect when you want your reader to remember or act on something important.
Example:
I’d like to emphasize the importance of verifying your details before submission.
Best Use: Meetings, reports, or important clarifications.
Worst Use: Small, non-critical points.
Why It Works: Shows care for clarity and accuracy.
Tone: Professional and deliberate.
30. Please Be Reminded
Meaning: A polite and formal way to recall prior communication.
Explanation: Often used in administrative or HR correspondence.
Example:
Please be reminded that your attendance is required at the quarterly briefing.
Best Use: Official reminders or structured emails.
Worst Use: Informal exchanges.
Why It Works: Maintains formality and respect.
Tone: Polite and structured.
Conclusion
Finding alternatives to “Please Note” is more than a matter of style—it’s about tone, empathy, and professionalism. By choosing phrases that reflect warmth, awareness, and human connection, you create communication that feels clear yet kind, direct yet considerate.
Whether you’re sending an update, making an announcement, or clarifying details, using the right phrase can strengthen trust, demonstrate respect, and improve engagement.
In short, great communication isn’t just about what you say—it’s how you make others feel while saying it.
