Finding the right words matters — especially when you want to express care, clarity, and respect. Sometimes, a simple phrase like “Please keep in mind” can sound a bit formal or repetitive. That’s why having thoughtful alternatives can help your message feel more personal, warm, and genuinely considerate.
Below are 30 meaningful, polite alternatives, each with its own tone, strength, and best-use scenario.
What Does “Please Keep In Mind” Mean?
“Please keep in mind” is a polite way to remind someone about something important. It encourages awareness, preparation, or consideration without sounding demanding. It’s often used in professional communication, planning, instructions, or gentle reminders.
When to Use “Please Keep In Mind”?
Use “Please keep in mind” when you want to:
- Emphasize an important detail
- Give context for a decision
- Offer helpful guidance
- Remind someone without sounding forceful
- Clarify expectations
- Share a caution or limitation
It’s ideal in emails, workplace messages, service communication, and collaborative projects.
Is It Professional/Polite to Say “Please Keep In Mind”?
Yes — very.
The phrase is polite, neutral, and widely accepted in all professional environments. It avoids pressure while still delivering necessary information. That said, it can sometimes sound overly formal or repetitive, which is why alternatives can make your message more engaging.
Pros and Cons
Pros
- Polite and respectful
- Clear in meaning
- Works in formal and informal communication
- Non-demanding tone
Cons
- Can feel generic
- May sound too formal in friendly conversations
- Overuse can make messages feel robotic
1. Just a Gentle Reminder
Meaning: A soft nudge to help someone remember something.
Explanation: This phrase feels warm and caring, making the reminder feel natural rather than authoritative.
Scenario Example:
“Just a gentle reminder that our meeting starts at 2 PM today.”
Best Use: Friendly reminders with colleagues.
Worst Use: Strict deadlines or legal matters.
Why It Works: It shows kindness and awareness of the other person’s workload.
Tone: Soft, polite, supportive.
2. Kindly Note
Meaning: A polite request to be aware of specific information.
Explanation: Sounds professional yet courteous, often used in business writing.
Scenario Example:
“Kindly note that the updated pricing takes effect next week.”
Best Use: Formal or client-facing communication.
Worst Use: Casual conversations — may sound too formal.
Why It Works: Conveys professionalism and respect.
Tone: Formal, polished.
3. Please Be Aware
Meaning: Alerts someone to an important detail they shouldn’t miss.
Explanation: Stronger than “please keep in mind,” but still polite.
Scenario Example:
“Please be aware that response times may be slower during the holiday weekend.”
Best Use: Announcements, customer updates.
Worst Use: Personal chats.
Why It Works: Clear, direct, and informative.
Tone: Professional, informative.
4. Just So You Know
Meaning: Casual way of sharing helpful information.
Explanation: Feels friendly and conversational, good for peers.
Scenario Example:
“Just so you know, the files have been moved to the shared drive.”
Best Use: Team communication.
Worst Use: Formal corporate emails.
Why It Works: Sounds natural and relatable.
Tone: Casual, friendly.
5. For Your Awareness
Meaning: Information intended to keep someone informed.
Explanation: Common in corporate or operational updates.
Scenario Example:
“For your awareness, maintenance will occur between 1–3 AM.”
Best Use: Company-wide memos.
Worst Use: Friendly conversations.
Why It Works: Signals professional responsibility.
Tone: Formal, concise.
6. As a Heads-Up
Meaning: A casual early warning or notice.
Explanation: Good for prepping someone before a task or change.
Scenario Example:
“As a heads-up, the client may request a revision.”
Best Use: Internal communication.
Worst Use: Executive-level emails.
Why It Works: Quick, simple, and proactive.
Tone: Casual, helpful.
7. Please Remember
Meaning: Direct request to recall something.
Explanation: Softer than “don’t forget,” more positive in tone.
Scenario Example:
“Please remember to send me your availability.”
Best Use: Reminders to coworkers or students.
Worst Use: Strict or disciplinary messages.
Why It Works: Encouraging, not demanding.
Tone: Warm, considerate.
8. Just a Quick Reminder
Meaning: A light, brief nudge to remember.
Explanation: Useful when the reminder should feel minimal.
Scenario Example:
“Just a quick reminder that your form is due tomorrow.”
Best Use: Deadlines or scheduling.
Worst Use: Legal or contractual communication.
Why It Works: Simple, non-intrusive.
Tone: Polite, straightforward.
9. Don’t Forget That
Meaning: Encourages someone not to overlook something important.
Explanation: More direct but still friendly, depending on tone.
Scenario Example:
“Don’t forget that the report needs your approval.”
Best Use: Team members you know well.
Worst Use: Formal emails.
Why It Works: Clear and easy to understand.
Tone: Casual, direct.
10. It’s Important to Remember
Meaning: Emphasizes significance.
Explanation: Helps reinforce a key detail or requirement.
Scenario Example:
“It’s important to remember that the system resets every Friday.”
Best Use: Instructions, guidance.
Worst Use: Quick reminders.
Why It Works: Highlights importance without pressure.
Tone: Professional, calm.
11. Something to Keep in Mind
Meaning: Suggests a helpful consideration.
Explanation: Sounds thoughtful and advisory.
Scenario Example:
“Something to keep in mind is that shipping times may vary.”
Best Use: Offering insights.
Worst Use: Commanding situations.
Why It Works: Sounds reflective, not demanding.
Tone: Gentle, advisory.
12. Please Take Note
Meaning: Requests attention to important info.
Explanation: More formal and often used in instructions.
Scenario Example:
“Please take note that the office will be closed Thursday.”
Best Use: Notices, announcements.
Worst Use: Personal reminders.
Why It Works: Clear and respectful.
Tone: Formal, direct.
13. Just a Small Reminder
Meaning: A soft, minimal nudge.
Explanation: Downplays seriousness to avoid pressure.
Scenario Example:
“Just a small reminder about your appointment today.”
Best Use: Gentle reminders.
Worst Use: Important warnings.
Why It Works: Kind and non-threatening.
Tone: Friendly, soft.
14. As You Keep This in Mind
Meaning: Encourages thoughtful consideration.
Explanation: Good when connecting information to decisions.
Scenario Example:
“As you keep this in mind, feel free to adjust the proposal.”
Best Use: Strategic or planning conversations.
Worst Use: Simple reminders.
Why It Works: Sounds collaborative.
Tone: Professional, thoughtful.
15. Please Consider
Meaning: Gently asks someone to think about something.
Explanation: Emphasizes thoughtfulness rather than memory.
Scenario Example:
“Please consider that the deadline may shift.”
Best Use: Offering perspective.
Worst Use: Strict instructions.
Why It Works: Encourages fairness and awareness.
Tone: Respectful, balanced.
16. Keep This in Mind Moving Forward
Meaning: Request to remember something for future decisions.
Explanation: Useful for ongoing guidance.
Scenario Example:
“Keep this in mind moving forward as we plan next quarter.”
Best Use: Long-term planning.
Worst Use: One-time reminders.
Why It Works: Future-oriented and clarifying.
Tone: Professional, clear.
17. Please Keep This Noted
Meaning: A polite way to record and remember information.
Explanation: Sounds slightly formal, suitable for documentation.
Scenario Example:
“Please keep this noted for your upcoming tasks.”
Best Use: Project management.
Worst Use: Casual conversations.
Why It Works: Encourages responsibility.
Tone: Formal, structured.
18. Friendly Reminder
Meaning: Soft and encouraging reminder.
Explanation: Widely used in modern workplace culture.
Scenario Example:
“Just a friendly reminder that payroll closes today.”
Best Use: Casual workplace reminders.
Worst Use: High-stakes communication.
Why It Works: Disarms tension and feels respectful.
Tone: Warm, friendly.
19. A Quick Heads-Up
Meaning: Informal advance notice.
Explanation: Helps prepare someone for upcoming events or changes.
Scenario Example:
“A quick heads-up that the meeting time has changed.”
Best Use: Internal team communication.
Worst Use: Client emails.
Why It Works: Fast and easy to digest.
Tone: Informal, helpful.
20. Please Keep This in View
Meaning: Encourages someone to stay aware of a point or factor.
Explanation: Sometimes used in strategic or evaluative contexts.
Scenario Example:
“Please keep this in view as you finalize the report.”
Best Use: Professional analysis.
Worst Use: Everyday reminders.
Why It Works: Sounds thoughtful and intentional.
Tone: Formal, reflective.
21. A Gentle Nudge
Meaning: A soft reminder without pressure.
Explanation: Warm and compassionate phrasing.
Scenario Example:
“Here’s a gentle nudge to upload your documents.”
Best Use: Reminders to busy coworkers.
Worst Use: Formal business writing.
Why It Works: Shows empathy and understanding.
Tone: Kind, light.
22. Worth Keeping in Mind
Meaning: A suggestion that something may be helpful or relevant.
Explanation: Mild and non-intrusive.
Scenario Example:
“It might be worth keeping in mind as you plan your trip.”
Best Use: Offering insights or advice.
Worst Use: Urgent warnings.
Why It Works: Non-demanding and thoughtful.
Tone: Advisory, calm.
23. Please Take This Into Account
Meaning: Highlights a factor that should influence decisions.
Explanation: Common in planning and decision-making roles.
Scenario Example:
“Please take this into account when assigning resources.”
Best Use: Business planning.
Worst Use: Simple reminders.
Why It Works: Shows logic and consideration.
Tone: Professional, serious.
24. Keep This in the Back of Your Mind
Meaning: Suggests remembering something passively.
Explanation: Great for future-oriented information.
Scenario Example:
“Keep this in the back of your mind as you evaluate options.”
Best Use: Strategy discussions.
Worst Use: High-stakes communication.
Why It Works: Soft, indirect suggestion.
Tone: Casual, reflective.
25. Please Keep This in Thought
Meaning: Requests ongoing awareness.
Explanation: Gentle and slightly poetic.
Scenario Example:
“Please keep this in thought as we schedule next week.”
Best Use: Collaborative environments.
Worst Use: Technical instructions.
Why It Works: Softens the reminder.
Tone: Warm, thoughtful.
26. Just Keep This in Mind for Later
Meaning: Encourages future recall.
Explanation: Easygoing and clear.
Scenario Example:
“Just keep this in mind for later when reviewing the summary.”
Best Use: Light reminders.
Worst Use: Formal cases.
Why It Works: Friendly and precise.
Tone: Casual, warm.
27. Please Keep This Handy
Meaning: Encourages storing something for easy reference.
Explanation: Works well for documents and instructions.
Scenario Example:
“Please keep this handy for your next visit.”
Best Use: Guides, instructions, reference materials.
Worst Use: Abstract ideas.
Why It Works: Practical and helpful.
Tone: Supportive, clear.
28. Keep This Noted for Future Use
Meaning: Reminder for long-term referencing.
Explanation: Often used in administrative or academic contexts.
Scenario Example:
“Keep this noted for future use in your upcoming tasks.”
Best Use: Projects, reports, educational settings.
Worst Use: Friendly chats.
Why It Works: Encourages organization.
Tone: Professional, instructional.
29. Something to Be Mindful Of
Meaning: Encourages calm, thoughtful awareness.
Explanation: Has a mindful, reflective tone.
Scenario Example:
“It’s something to be mindful of when scheduling.”
Best Use: Coaching, reflective guidance.
Worst Use: Urgent situations.
Why It Works: Promotes careful thinking.
Tone: Gentle, reflective.
30. Please Keep This in Perspective
Meaning: Encourages someone to consider context.
Explanation: Helps maintain balance or clarity.
Scenario Example:
“Please keep this in perspective as you evaluate the results.”
Best Use: Analytical or evaluative communication.
Worst Use: Simple reminders.
Why It Works: Encourages fair, level-headed decisions.
Tone: Balanced, thoughtful.
Conclusion
Choosing the right words transforms how your message is received. Alternatives to “Please keep in mind” can help you sound more empathetic, more thoughtful, and more aligned with the relationship you have with the person you’re communicating with. Whether you want something soft, professional, friendly, or future-focused, these 30 alternatives give you the flexibility to express yourself clearly — and kindly.
