Finding the right words matters—especially when you want to remind someone without sounding cold, demanding, or impersonal. The phrase “please be reminded” is common, but it can sometimes feel stiff or overly formal.
Using warmer, more thoughtful alternatives helps your message feel human, respectful, and considerate, whether you’re writing a professional email or a gentle personal note.
What Does “Please Be Reminded” Mean?
“Please be reminded” is a polite phrase used to draw someone’s attention back to important information, a deadline, or a responsibility they may have forgotten or overlooked. It is often used in emails, notices, and professional communication to reinforce awareness without sounding accusatory.
When to Use “Please Be Reminded”?
You can use “please be reminded” when you want to:
- Gently restate important information
- Follow up on deadlines or commitments
- Ensure clarity without confrontation
It works best in formal or semi-formal contexts, especially when neutrality is required.
Is It Professional or Polite to Say “Please Be Reminded”?
Yes, it is professional and polite, but it can sometimes sound impersonal or distant. In people-focused communication, softer alternatives often feel more engaging and respectful, especially in modern workplace culture.
Pros or Cons of Saying “Please Be Reminded”
Pros:
- Clear and professional
- Widely accepted in formal writing
Cons:
- Can feel cold or robotic
- May sound repetitive if overused
- Less conversational in tone
1. Just a Gentle Reminder
Meaning: A soft and friendly way to remind someone.
Explanation: This phrase reduces pressure and signals kindness. It reassures the reader that the reminder is supportive, not demanding.
Examples:
- “Just a gentle reminder about tomorrow’s meeting.”
- “This is just a gentle reminder to submit the form by Friday.”
Best Use: Friendly professional emails
Worst Use: Legal or formal notices
Why It Works: Sounds caring and non-threatening
Tone: Warm, polite
2. Friendly Reminder
Meaning: A reminder framed in a friendly manner.
Explanation: This phrase helps maintain positive relationships while still conveying urgency or importance.
Examples:
- “Here’s a friendly reminder about the upcoming deadline.”
- “Sending a friendly reminder regarding the invoice.”
Best Use: Team communication
Worst Use: Serious compliance notices
Why It Works: Balances clarity and warmth
Tone: Approachable, courteous
3. Kindly Note
Meaning: A polite way to highlight information.
Explanation: Often used in professional settings, this phrase sounds respectful while drawing attention to key points.
Examples:
- “Kindly note that the office will be closed tomorrow.”
- “Please kindly note the updated policy.”
Best Use: Formal emails
Worst Use: Casual chats
Why It Works: Polite and respectful
Tone: Professional, courteous
4. Just to Remind You
Meaning: A casual and conversational reminder.
Explanation: This phrase sounds natural and personal, making it ideal for maintaining a friendly tone.
Examples:
- “Just to remind you, our call is scheduled for today.”
- “I’m writing just to remind you about the submission.”
Best Use: Everyday communication
Worst Use: Official notices
Why It Works: Feels human and direct
Tone: Casual, friendly
5. Please Keep in Mind
Meaning: A gentle prompt to remember something.
Explanation: It encourages awareness without pressure and feels less commanding.
Examples:
- “Please keep in mind the deadline is approaching.”
- “Please keep in mind the new guidelines.”
Best Use: Advisory messages
Worst Use: Urgent warnings
Why It Works: Softens the reminder
Tone: Respectful, calm
6. A Quick Reminder
Meaning: A brief reminder for attention.
Explanation: This phrase signals efficiency and respect for the reader’s time.
Examples:
- “A quick reminder about today’s meeting.”
- “Just a quick reminder to review the document.”
Best Use: Busy professional settings
Worst Use: Sensitive issues
Why It Works: Clear and time-conscious
Tone: Professional, neutral
7. This Is a Reminder
Meaning: A direct and neutral reminder.
Explanation: Straightforward and effective when clarity matters most.
Examples:
- “This is a reminder to complete your training.”
- “This is a reminder about the policy update.”
Best Use: Formal communication
Worst Use: Friendly conversations
Why It Works: Clear and unmistakable
Tone: Neutral, formal
8. Please Remember That
Meaning: A polite way to emphasize information.
Explanation: This phrase encourages awareness while maintaining respect.
Examples:
- “Please remember that submissions close tonight.”
- “Please remember that attendance is mandatory.”
Best Use: Instructional messages
Worst Use: Informal chats
Why It Works: Polite emphasis
Tone: Professional, firm
9. As a Reminder
Meaning: A formal reference back to previous information.
Explanation: Often used when information has already been shared.
Examples:
- “As a reminder, the deadline is Friday.”
- “As a reminder, please follow the guidelines.”
Best Use: Follow-up emails
Worst Use: First-time notifications
Why It Works: Reinforces continuity
Tone: Formal, professional
10. Just Checking In
Meaning: A soft, relationship-focused reminder.
Explanation: This phrase feels caring and shows concern rather than authority.
Examples:
- “Just checking in about the report.”
- “I’m just checking in regarding your availability.”
Best Use: Client or team follow-ups
Worst Use: Urgent deadlines
Why It Works: Builds rapport
Tone: Friendly, empathetic
11. Just Wanted to Remind You
Meaning: A polite and personal reminder.
Explanation: This phrase sounds considerate and human. It shows intention without pressure and works well when you want to keep the tone respectful and approachable.
Examples:
- “I just wanted to remind you about our scheduled call.”
- “We just wanted to remind you that the deadline is approaching.”
- “I’m writing because I just wanted to remind you of the upcoming review.”
Best Use: Polite professional follow-ups
Worst Use: Formal notices
Why It Works: Sounds sincere and non-authoritative
Tone: Warm, respectful
12. A Gentle Follow-Up
Meaning: A reminder framed as a follow-up.
Explanation: This phrase implies continuity rather than correction. It’s especially effective when reminding someone after previous communication.
Examples:
- “This is a gentle follow-up on my earlier email.”
- “Just sending a gentle follow-up regarding the proposal.”
- “Consider this a gentle follow-up about the pending task.”
Best Use: Email communication
Worst Use: First-time reminders
Why It Works: Feels cooperative, not demanding
Tone: Polite, professional
13. Please Don’t Forget
Meaning: A direct but friendly reminder.
Explanation: This phrase is clear and conversational but should be used carefully to avoid sounding commanding.
Examples:
- “Please don’t forget to submit the document.”
- “Please don’t forget our meeting tomorrow.”
- “Just a note—please don’t forget the deadline.”
Best Use: Casual or semi-formal contexts
Worst Use: Sensitive or hierarchical situations
Why It Works: Clear and easy to understand
Tone: Friendly, direct
14. Just Bringing This to Your Attention
Meaning: A polite way to highlight something important.
Explanation: This phrase avoids blame and focuses on awareness. It’s ideal for professional environments.
Examples:
- “I’m just bringing this to your attention ahead of the deadline.”
- “We’re just bringing this to your attention for clarity.”
- “Just bringing this to your attention before final approval.”
Best Use: Professional communication
Worst Use: Casual chats
Why It Works: Neutral and respectful
Tone: Professional, calm
15. Please Take Note
Meaning: A formal prompt to notice something.
Explanation: Often used in official or workplace writing, this phrase signals importance without emotional weight.
Examples:
- “Please take note of the revised schedule.”
- “Please take note that policies have changed.”
- “Kindly take note of the updated instructions.”
Best Use: Notices and announcements
Worst Use: Friendly emails
Why It Works: Clear and authoritative
Tone: Formal, neutral
16. Just a Quick Note to Say
Meaning: A soft introduction to a reminder.
Explanation: This phrase lowers resistance and prepares the reader for information gently.
Examples:
- “Just a quick note to say the deadline is tomorrow.”
- “This is just a quick note to say your feedback is due.”
- “Just a quick note to say we’re awaiting confirmation.”
Best Use: Informal professional emails
Worst Use: Urgent matters
Why It Works: Friendly and approachable
Tone: Casual, warm
17. As a Friendly Reminder
Meaning: A polite follow-up reminder.
Explanation: Adding “friendly” softens the message and maintains goodwill.
Examples:
- “As a friendly reminder, the form is due today.”
- “As a friendly reminder, please review the document.”
- “This is a friendly reminder about the event.”
Best Use: Team communication
Worst Use: Legal notices
Why It Works: Encourages cooperation
Tone: Positive, polite
18. Just Touching Base
Meaning: An informal way to check in or remind.
Explanation: This phrase emphasizes connection rather than obligation.
Examples:
- “I’m just touching base regarding the update.”
- “Just touching base to remind you of the deadline.”
- “Just touching base to see if you had questions.”
Best Use: Relationship-based communication
Worst Use: Formal reports
Why It Works: Builds rapport
Tone: Casual, friendly
19. Please Be Aware
Meaning: A formal alert or reminder.
Explanation: This phrase emphasizes awareness and responsibility, often used in official contexts.
Examples:
- “Please be aware of the new policy.”
- “Please be aware that changes take effect tomorrow.”
- “Kindly be aware of the updated guidelines.”
Best Use: Formal announcements
Worst Use: Personal emails
Why It Works: Clear and authoritative
Tone: Formal, serious
20. Just a Heads-Up
Meaning: An informal warning or reminder.
Explanation: This phrase feels casual and friendly, often used to prepare someone in advance.
Examples:
- “Just a heads-up, the deadline has changed.”
- “Just a heads-up about tomorrow’s meeting.”
- “Giving you a heads-up before submission.”
Best Use: Informal communication
Worst Use: Official notices
Why It Works: Feels natural and helpful
Tone: Casual, conversational
21. Please Be Mindful
Meaning: A respectful reminder encouraging consideration.
Explanation: This phrase gently encourages responsibility without sounding commanding.
Examples:
- “Please be mindful of the submission deadline.”
- “Please be mindful of company policies.”
- “Kindly be mindful of others’ time.”
Best Use: Professional etiquette reminders
Worst Use: Casual chats
Why It Works: Encourages thoughtfulness
Tone: Respectful, calm
22. Just Following Up
Meaning: A neutral reminder after prior communication.
Explanation: This phrase signals continuity and professionalism without pressure.
Examples:
- “I’m just following up on my previous email.”
- “Just following up regarding your response.”
- “This is a follow-up to confirm details.”
Best Use: Email follow-ups
Worst Use: First-time communication
Why It Works: Polite and professional
Tone: Neutral, professional
23. Please Keep This in Mind
Meaning: A gentle reminder for future awareness.
Explanation: This phrase focuses on consideration rather than urgency.
Examples:
- “Please keep this in mind for future reference.”
- “Please keep this in mind when submitting.”
- “Kindly keep this in mind during review.”
Best Use: Advisory communication
Worst Use: Urgent situations
Why It Works: Non-pressuring
Tone: Polite, calm
24. Just a Reminder Note
Meaning: A brief and friendly reminder.
Explanation: This phrase signals light importance while remaining courteous.
Examples:
- “This is just a reminder note about the deadline.”
- “Sending a reminder note regarding the meeting.”
- “Just a reminder note to complete the task.”
Best Use: Informal professional emails
Worst Use: Formal documentation
Why It Works: Clear yet gentle
Tone: Friendly, neutral
25. Please Be Advised
Meaning: A formal advisory reminder.
Explanation: Common in legal or corporate writing, it signals seriousness and authority.
Examples:
- “Please be advised of the policy update.”
- “Please be advised that changes apply immediately.”
- “Kindly be advised of revised procedures.”
Best Use: Formal notices
Worst Use: Casual emails
Why It Works: Strong and official
Tone: Formal, authoritative
26. Just a Polite Reminder
Meaning: A courteous reminder with emphasis on respect.
Explanation: This phrase reassures the reader of positive intent.
Examples:
- “This is just a polite reminder about the deadline.”
- “Sending a polite reminder regarding submission.”
- “Just a polite reminder to review the file.”
Best Use: Professional follow-ups
Worst Use: Urgent warnings
Why It Works: Maintains goodwill
Tone: Polite, warm
27. Please Take a Moment to Remember
Meaning: A thoughtful prompt to recall something.
Explanation: This phrase slows the tone and encourages attention with care.
Examples:
- “Please take a moment to remember the instructions.”
- “Kindly take a moment to recall the deadline.”
- “Please take a moment to remember our discussion.”
Best Use: Reflective or instructional messages
Worst Use: Urgent notices
Why It Works: Encourages mindfulness
Tone: Gentle, respectful
28. Just a Small Reminder
Meaning: A light and non-intrusive reminder.
Explanation: This phrase minimizes pressure and keeps communication friendly.
Examples:
- “Just a small reminder about tomorrow.”
- “This is a small reminder to submit.”
- “Sending a small reminder your way.”
Best Use: Casual professional communication
Worst Use: Critical deadlines
Why It Works: Non-threatening
Tone: Soft, friendly
29. Please Recall
Meaning: A formal request to remember something.
Explanation: Often used in structured or academic communication.
Examples:
- “Please recall the instructions shared earlier.”
- “Please recall our previous agreement.”
- “Kindly recall the discussed timeline.”
Best Use: Formal or academic writing
Worst Use: Casual conversation
Why It Works: Precise and direct
Tone: Formal, neutral
30. Just a Courteous Reminder
Meaning: A respectful and polite reminder.
Explanation: This phrase emphasizes courtesy and professionalism while keeping warmth.
Examples:
- “This is just a courteous reminder about the meeting.”
- “Sending a courteous reminder regarding payment.”
- “Just a courteous reminder to complete the form.”
Best Use: Professional emails
Worst Use: Urgent situations
Why It Works: Balances politeness and clarity
Tone: Professional, kind
Conclusion
Choosing the right alternative to “please be reminded” helps your message feel more human, respectful, and engaging. Whether you’re writing a professional email, a friendly follow-up, or a formal notice, these alternatives allow you to communicate reminders with care, clarity, and confidence—without sounding cold or repetitive.
