Finding the right words when sharing your schedule isn’t just about clarity—it’s about showing respect, warmth, and consideration for the person you’re communicating with. Whether you’re in a professional setting or a casual conversation, expressing availability in a thoughtful way can create a positive impression, avoid misunderstandings, and foster stronger relationships.
This guide offers 30 empathetic, polished, and adaptable alternatives to saying “My availability is as follows,” complete with examples, tones, and best-use scenarios.
What Does “My Availability Is as Follows” Mean?
The phrase “My availability is as follows” is a structured, direct way to communicate the specific dates, times, or periods you are free for a meeting, call, or event. It usually prefaces a list of time slots, ensuring the recipient clearly understands your schedule.
This phrasing is professional, straightforward, and often used in emails, formal correspondence, and structured planning conversations.
Is It Professional/Polite to Say “My Availability Is as Follows”?
Yes. In most business communications, this phrase is considered professional and polite, especially in emails to clients, colleagues, or supervisors.
However, in friendly or casual contexts, it can sound stiff or formal, so adjusting to a warmer tone might be better. The goal is to match your language to the relationship and context.
Advantages or Disadvantages
Advantages:
- Clear and direct, avoiding ambiguity.
- Works well in formal or semi-formal contexts.
- Provides a structured way to list times.
Disadvantages:
- Can feel impersonal if overused.
- May sound rigid in casual settings.
- Lacks warmth compared to more personal expressions.
1. I’m Available At the Following Times
Meaning: States your free slots in a more approachable way.
Detailed Explanation: Slightly softer than the original phrase, keeping professionalism intact.
Scenario Example: “I’m available at the following times: Tuesday 10 AM–12 PM, Wednesday 2–4 PM.”
Best Use: Emails with colleagues, internal team updates.
Tone: Polite, direct, approachable.
2. Here Are the Times That Work for Me
Meaning: Shares your schedule while sounding friendly and considerate.
Detailed Explanation: Shows willingness to accommodate while clearly stating preferences.
Scenario Example: “Here are the times that work for me: Thursday morning or Friday afternoon.”
Best Use: Collaborative projects or peer communications.
Tone: Casual, warm, open.
3. My Free Time Looks Like This
Meaning: Light-hearted way to share availability.
Detailed Explanation: Works well in casual conversations or friendly emails.
Scenario Example: “My free time looks like this: Monday after 3 PM, Wednesday morning.”
Best Use: Internal chats, informal meetings.
Tone: Friendly, informal.
4. Please See My Available Time Slots Below
Meaning: Politely directs attention to your schedule list.
Detailed Explanation: Adds politeness markers like “please see” to maintain courtesy.
Scenario Example: “Please see my available time slots below: Tuesday 11 AM, Thursday 2 PM.”
Best Use: External client communications.
Tone: Formal, polite, organized.
5. The Following Times Work Well for Me
Meaning: Indicates flexibility while stating availability.
Detailed Explanation: Sounds accommodating and cooperative.
Scenario Example: “The following times work well for me: Wednesday 3 PM, Friday 10 AM.”
Best Use: Negotiation meetings, planning discussions.
Tone: Collaborative, respectful.
6. I’m Free During These Periods
Meaning: Clearly defines time blocks you are open for.
Detailed Explanation: Good for structured calendars or consultancy services.
Scenario Example: “I’m free during these periods: Tuesday morning, Thursday afternoon.”
Best Use: Scheduling appointments.
Tone: Neutral, clear.
7. Below Is When I’m Available
Meaning: Short, direct scheduling statement.
Detailed Explanation: Works in quick replies and calendar invites.
Scenario Example: “Below is when I’m available: Wednesday 1–3 PM, Friday after 4 PM.”
Best Use: Time-sensitive communications.
Tone: Concise, efficient.
8. These Times Suit My Schedule
Meaning: Politely matches your free time to the discussion.
Detailed Explanation: Implies you’ve considered mutual convenience.
Scenario Example: “These times suit my schedule: Thursday morning, Friday at 11 AM.”
Best Use: Professional coordination.
Tone: Polite, considerate.
9. Let Me Know Which of These Works for You
Meaning: Encourages recipient choice while offering your availability.
Detailed Explanation: Highly collaborative, avoids sounding one-sided.
Scenario Example: “Let me know which of these works for you: Tuesday afternoon, Wednesday morning.”
Best Use: Team meetings, client calls.
Tone: Inviting, respectful.
10. I Can Meet at the Following Times
Meaning: Specifies meeting availability.
Detailed Explanation: Combines clarity with action readiness.
Scenario Example: “I can meet at the following times: Wednesday 2 PM, Friday 9 AM.”
Best Use: Project planning, check-ins.
Tone: Direct, professional.
11. Here’s When I’m Free
Meaning: Shares your available time in a short, friendly tone.
Detailed Explanation: Informal yet clear, good for quick email or chat replies.
Scenario Example: “Here’s when I’m free: Tuesday after 2 PM, Thursday morning.”
Best Use: Internal team communication or friendly client relationships.
Tone: Approachable, warm.
12. My Open Time Windows Are Below
Meaning: Indicates blocks of availability in a slightly more structured tone.
Detailed Explanation: Works when you want to organize multiple options for the recipient.
Scenario Example: “My open time windows are below: Monday 10 AM, Wednesday 3–5 PM.”
Best Use: Project coordination with multiple stakeholders.
Tone: Polished, professional.
13. I’m Available Between These Hours
Meaning: Specifies precise hour ranges you’re available.
Detailed Explanation: Best for avoiding overlaps or double-bookings.
Scenario Example: “I’m available between these hours: Thursday 9–11 AM, Friday 2–4 PM.”
Best Use: Consultations, interviews, time-sensitive events.
Tone: Exact, professional.
14. I Can Be Reached At the Following Times
Meaning: Communicates both availability and contact readiness.
Detailed Explanation: Useful when offering phone, virtual, or in-person options.
Scenario Example: “I can be reached at the following times: Wednesday morning, Friday afternoon.”
Best Use: Client services, follow-up calls.
Tone: Courteous, service-oriented.
15. My Schedule Is Open During These Periods
Meaning: States flexibility within specified time blocks.
Detailed Explanation: Suggests openness without implying unlimited availability.
Scenario Example: “My schedule is open during these periods: Monday 2–4 PM, Thursday before noon.”
Best Use: Collaborative planning, team scheduling.
Tone: Professional, inviting.
16. Below Are My Available Dates and Times
Meaning: Combines dates and times in one structured list.
Detailed Explanation: Perfect for formal invitations or meeting arrangements.
Scenario Example: “Below are my available dates and times: March 12, 10 AM; March 14, 3 PM.”
Best Use: External client work, contract discussions.
Tone: Formal, precise.
17. These Are the Time Slots That Work Best for Me
Meaning: Politely narrows your availability to ideal choices.
Detailed Explanation: Shows consideration while gently indicating preferences.
Scenario Example: “These are the time slots that work best for me: Tuesday afternoon, Friday 10 AM.”
Best Use: High-stakes meetings, interviews.
Tone: Respectful, flexible.
18. I’m Free to Meet During the Following Intervals
Meaning: Shares precise time frames for meetings.
Detailed Explanation: Good for formal planning or international scheduling.
Scenario Example: “I’m free to meet during the following intervals: Tuesday 1–2 PM, Thursday 9–11 AM.”
Best Use: Global coordination, structured agendas.
Tone: Professional, clear.
19. My Calendar Is Open At These Times
Meaning: References your calendar for quick scheduling.
Detailed Explanation: Makes the process efficient for digital or shared calendars.
Scenario Example: “My calendar is open at these times: Wednesday 10 AM, Friday 3 PM.”
Best Use: Tech-savvy teams, digital scheduling tools.
Tone: Modern, streamlined.
20. I Can Make Time At the Following Hours
Meaning: Shows flexibility and accommodation.
Detailed Explanation: Signals willingness to adjust if needed.
Scenario Example: “I can make time at the following hours: Thursday 2 PM, Friday 11 AM.”
Best Use: Negotiations, client-focused services.
Tone: Considerate, helpful.
21. The Following Times Are Good for Me
Meaning: Straightforward availability list.
Detailed Explanation: Balanced between formality and friendliness.
Scenario Example: “The following times are good for me: Monday morning, Wednesday after 4 PM.”
Best Use: Routine check-ins.
Tone: Neutral, clear.
22. I’m Free Anytime Between These Hours
Meaning: Offers a broad window for the recipient to choose from.
Detailed Explanation: Works when you want to give maximum flexibility.
Scenario Example: “I’m free anytime between these hours: Tuesday 9 AM–12 PM.”
Best Use: Brainstorming sessions, casual meetups.
Tone: Flexible, friendly.
23. My Availability Fits These Time Frames
Meaning: Aligns your schedule with specific options.
Detailed Explanation: Slightly more formal, emphasizes coordination.
Scenario Example: “My availability fits these time frames: Wednesday 10 AM–12 PM, Friday after 2 PM.”
Best Use: Business partnerships, consulting.
Tone: Professional, cooperative.
24. I’m Available Within These Windows
Meaning: Suggests time flexibility inside specified ranges.
Detailed Explanation: Good for dynamic schedules.
Scenario Example: “I’m available within these windows: Monday afternoon, Thursday 9–11 AM.”
Best Use: Creative projects, event planning.
Tone: Adaptable, friendly.
25. My Free Periods Are Listed Below
Meaning: Clear list of available slots.
Detailed Explanation: Works for structured proposals or formal timelines.
Scenario Example: “My free periods are listed below: Tuesday 3 PM, Thursday before noon.”
Best Use: Proposals, formal requests.
Tone: Organized, professional.
26. Here’s When I Can Make It Work
Meaning: Offers times with a positive, can-do attitude.
Detailed Explanation: Sounds collaborative and solution-focused.
Scenario Example: “Here’s when I can make it work: Wednesday afternoon, Friday morning.”
Best Use: Team-based projects, problem-solving discussions.
Tone: Supportive, optimistic.
27. These Times Align with My Schedule
Meaning: Shows that the options are mutually compatible.
Detailed Explanation: Implies pre-checked availability.
Scenario Example: “These times align with my schedule: Tuesday morning, Thursday 2 PM.”
Best Use: Long-term planning, partnership meetings.
Tone: Considerate, formal.
28. The Following Slots Work for My Week
Meaning: Availability framed in a weekly context.
Detailed Explanation: Great for weekly check-ins or recurring meetings.
Scenario Example: “The following slots work for my week: Monday morning, Friday afternoon.”
Best Use: Ongoing collaboration.
Tone: Routine-friendly, clear.
29. I’m Available At These Specific Times
Meaning: Emphasizes precise time options.
Detailed Explanation: Useful for appointments and tight schedules.
Scenario Example: “I’m available at these specific times: Tuesday 10:30 AM, Thursday 3 PM.”
Best Use: Healthcare, consulting, client bookings.
Tone: Exact, professional.
30. Here’s My Schedule for the Week
Meaning: Provides a broader weekly availability overview.
Detailed Explanation: Perfect when you want to give multiple options for planning flexibility.
Scenario Example: “Here’s my schedule for the week: Monday 2–4 PM, Wednesday 9–11 AM, Friday morning.”
Best Use: Project management, long-term coordination.
Tone: Open, organized.
Conclusion
In emails, meetings, or casual chats, the phrase “My availability is as follows” can sometimes feel rigid—but these 30 alternatives give you a full range of options to sound professional, warm, adaptable, or friendly, depending on the context.
By tailoring your language to the situation and relationship, you’ll communicate clearly while strengthening rapport and collaboration.
